Award Programs

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Banner Raid Request Form — Click to download PDF

This program recognizes dancer(s) who support their club by participating in raids and retrievals.

Banner Raid/Retrieval Guidelines

  • New dancer students will be given full credit for raids/retrievals as soon as Hi/Lo dances begin.
  • Only one (1) banner can be given to each raiding/retrieving club at discretion of the host club.
  • Out of courtesy to the host club, call one (1) week in advance when planning to raid/retrieve. This gives the host club time to plan their refreshments and have the banners ready.
  • No club should plan more than one (1) raid/retrieval per timeframe. A club can raid one club in the afternoon and another club in the evening, but not more than ONE (1) RAID during the same hours of the same day or evening.
  • Impromptu raid/retrieves will be up to the discretion of the host club.
  • Raid chairs are expected to keep accurate and up to date records of raids/retrievals for members of their club. This is very important when turning forms in to the Council for the Honor Raider badge. If a club folds, the raid/retrieve records should be given to the MVDC Historian.
  • When a dancer belongs to more than one club, raids from all clubs combined count toward the Honor Raider badge. It is the responsibility of the Raid Chair of the dancer’s primary club to gather raid information from all the clubs a dancer supports and submit the information to the MVDC Awards Chair.
  • The host club gives out banners or IOUs to every club raiding/retrieving in one evening.
  • The only badge that can be earned for raiding/retrieving is the Council Honor Raider Badge. Dancers receive only one (1) raid credit for each dance attended. Raids/retrievals outside of the Council cannot be counted toward the Council Honor Raider Badge.
  • If a club holds a banner for one year, the club holding the banner (with notification acknowledged to the club), can return the banner to the host club and receive free admittance for one (1) square at the host club’s next dance where raids/retrievals are accepted.
  • Clubs are encouraged to give priority to retrieving their banners. This assists other clubs financially and socially. It also preserves group harmony between dancers and clubs.
  • Guest fees should be paid by all raiding/retrieving dancers – even when the dancer also belongs to the host club. The dancer cannot represent more than one club when raiding/retrieving (sometimes a dancer belongs to more than one raiding/retrieving club).
  • If a dancer is a member of the host club, the dancer must pay extra admission to be a member of the raiding/retrieivng club. Guest fees must be paid by all attending dancers.
  • Ghost or Phantom Dancers may be allowed in an effort to aid clubs in meeting the raid/retrieval requirement of one (1) square. Clubs may allow raiding/retrieving clubs to pay for additional dancers if they do not meet the requirement of eight (8) dancers.
  • If callers/cuers are members of the raiding club, they cannot get credit for the raid because they are being paid to call/cue the dance. If the caller/cuer attends the dance to dance (not call/cue), they can receive credit for the raid. Caller/cuer partners who dance can receive credit at discretion of the host club.
  • Friendship badge is to encourage dancers to visit other clubs even when their club is not raiding/retrieving.

Council Information

  • Council will recognize dancers earning 100 club raids by adding the dancer’s name to the Honor Raiders wall display at the Michael Solomon Pavilion. Dancers are not added again until they reach 1000 raids.
  • Council will maintain the Honor Raider wall display.
  • Council will provide Honor Raider badges. If a badge is lost or incorrect, the dancer must pay for the new badge.
  • Representatives of Council clubs will write or change the raid/retrieval rules.

The Miami Valley Dance Council recognizes Council member clubs which have been in existence for twenty-five (25) years or more.

To receive this honor, the club must make a written request to the Council Awards Chair and provide a brief written history of the club.

1. Any Council club which has been dancing for twenty-five (25) years or more will be recognized with a plaque (blue plate with silver lettering).

2. For each five (5) years beyond twenty-five (25), the club will be recognized with a silver star applied to the 25th Anniversary plaque. Star will be engraved with the number of years – 30, 35, 40, 45.

3. For the 50th Anniversary, the club will be recognized with a new plaque (brass plate).

4. For each five (5) years beyond fifty (50), the club will be recognized with a gold star applied to the 50th Anniversary plaque. Star will be engraved with the number of years – 55, 60, 65, 70.

This award program was reinstated in January, 2013. Forms can be obtained from your club Raid Chair or downloaded here by clicking here.

MVDC Friendship Badge Guidelines

1. Visit ten (10) different MVDC member square dance clubs that you are not a member of and that your club is not raiding/retrieving.
2. The form must be signed during the dance by the Raid Chair or President of the club you are visiting.
3. Give the completed form to your club Raid Chair for submission to the Miami Valley Dance Council Awards Chair.

Ohio Corporation of Dance Clubs Friendship Badge

This award program is run by the Ohio Corporation of Dance Clubs of which MVDC is a member. As such, dancers who are members of MVDC clubs are eligible to participate.
For more information visit the Ohio Corporation of Dance Clubs Friendship Badge page.

Honor Dance Award Program

Council will hold an Honor Dance each year. The Council Awards Chair is responsible for planning this dance.

This dance recognizes dancers who have earned an Honor Raider badge during the year as well as club nominees for the Council Honor Dancer Award. A certificate will be prepared for each nominee.

Dancers wearing their Council Honor Raider badge or Council Honor Dancer Award badge will be admitted free to this dance.  Otherwise, the admittance fee is $5.00 per dancer.

Each year the Miami Valley Dance Council (aka Council) recognizes dancers or leaders who have provided outstanding service or made great contributions to the recreational dance community of the Miami Valley. Each member Club of the Council may nominate dancers (or dancer) for this honor each year.

Clubs must submit their Honor Dancer Nomination Forms at the November Council Meeting each year.  Completed nomination forms are to be given to the Council Secretary at the November Council Meeting.  Nomination forms received after the November Council meeting will not be considered for the Honor Dancer Award.

The Ohio Corporation of Dance Clubs (aka State Corp) requires notification of the Council’s selection in January each year for consideration for the State-wide award.

Click here to view Honor Dancer(s) Nomination Form (PDF)

Honor Dancer(s) Nomination Rules

  • Only one (1) Nomination Form will be accepted from each Club in the Council.
  • The nominee(s) must be a member of a Club in the Miami Valley Dance Council.
  • Dancer(s) may be nominated by a Club multiple times, but may be selected as Council Honor Dancer(s) only ONCE.
  • If a Club nominates dancer(s) who have been selected as the Council Honor Dancer(s) with another partner, the dancer(s) are excluded from the voting process, but are to be recognized as their Club’s nominee(s).
  • Clubs may nominate dancer(s) including, but not limited to, dancers, callers, prompters, cuers, leaders, etc.
  • All nominations must be received by the Council Secretary at the November Council Meeting for selection the following January.
  • State Corp requires notification of our selection in January of each year.

Tips For Improving the Club Honor Dancer(s) Nomination Form

    • Type or computer print the Nomination Form and Write-up. Because the nominations are read to the judges, the reader will do a better job presenting the nominations if the Form can be easily read.
  • An original form is not necessary. Facsimiles will be accepted as long as all the information from the Nomination Form is included.
  • Quantifying your answers as much as possible makes it easier for the judges to compare one nominee to another.
    For example:
    Secretary – 5 years (1975, 1982, 1985, 1986, 1990) is better than
    Secretary – 1975, 1982, 1985, 1986, 1990 is better than
    Secretary – many years, is better than
    Another example for the statement Service at Club Level:
    (Kitchen, Greeters, Clean-up, Decorate, etc.):
    Kitchen – 2 years; Greeters – 1 year; Decorate – 3 years; Clean-up – 2 years is better than
    Kitchen/Greeters/Clean-up/Decorate is better than
    All the above
    (if the reader does not read the words in parenthesis, the statement is out of context when read).
  • The Write Up about the nominee is a narrative statement that may include information that did not fit on the form. This item is worth up to 5 points in the scoring. By not including a Write Up, points are being thrown away.
  • Keep sentences short and to the point. Avoid run-on sentences. Long sentences are difficult for the reader to read and are difficult for the judges to follow because they are listening to it rather than seeing it.
  • Fill in every item on the Nomination Form. Items should not be left blank. If data is not available for an item, put None or Not Applicable.
  • Abbreviations should not be used without first using the full name of the item being abbreviated. The judges may not understand your abbreviations if no explanation is given. Example: Miami Valley Dance Council (MVDC).
  • Use proper grammar and spelling. When words sound the same, consult a dictionary for correct usage. Also use a dictionary when you are not sure about spelling. Nominee(s) should not look bad because the right words are not used or words are misspelled. One common problem is the use of ‘there’ vs. ‘their’ vs. they’re’.
  • The Nomination Form should not be filled with information not pertinent to the award. The award is about dancers and their service to, and support of, the recreational dance activity. It does not matter how many children they have, what church they go to, or that they have been a Mason for 20 years.
  • Staple multiple page nominations together to insure that a page is not lost.

Click here to view Honor Dancer(s) Judging Form (PDF)

Selection Criteria (Judging) Rules

  • The judges are the members of the Miami Valley Dance Council Executive Board.
  • The judging process will take place after the January Executive Board Meeting.
  • The Awards Chair will announce the selection at the Honor Dance in March.
  • The nominations are read to the judges by the Awards Chair.
  • Any Executive Board member that has been selected by a Council Club as their nominee will be excused from the selection process.
  • The Council will provide the judges with the Selection Criteria (Judging) Form.
  • Nominees will be evaluated in each column in separate rows.
  • All nominees are to be reviewed prior to column totals being recorded.
  • When all nominees have been evaluated in each category, the scores will be added and recorded in the Total column.
  • The nominee(s) with the highest score from all judges’ scores will be the Council Honor Dancer(s).
  • In case of tie, the nominee with the highest score from all the judge’s scores will be the Council Honor Dancer(s).

Selected Honor Dancer(s) Information

  • The Council will pay the registration fees to the Ohio State Convention for the current year.
  • An information sheet will be prepared, framed, and mounted on the wall at the Michael Solomon Pavilion.
  • Copies of the information sheet will be distributed to local Clubs and State Corp.
  • Current year Council Honor Dancer(s) from all Councils in Ohio who are wearing their honor badges will be admitted free to Club dances for one year.
  • The Council will provide MVDC badge(s) with name(s) and bar stating: ‘year’ Honor Dancer(s). Awards Chair should inquire with recipients about how their name(s) should appear on their badge(s).