Each year the Miami Valley Dance Council (aka Council) recognizes dancers or leaders who have provided outstanding service or made great contributions to the recreational dance community of the Miami Valley. Each member Club of the Council may nominate dancers (or dancer) for this honor each year.
Clubs must submit their Honor Dancer Nomination Forms at the November Council Meeting each year. Completed nomination forms are to be given to the Council Secretary at the November Council Meeting. Nomination forms received after the November Council meeting will not be considered for the Honor Dancer Award.
The Ohio Corporation of Dance Clubs (aka State Corp) requires notification of the Council’s selection in January each year for consideration for the State-wide award.
- Only one (1) Nomination Form will be accepted from each Club in the Council.
- The nominee(s) must be a member of a Club in the Miami Valley Dance Council.
- Dancer(s) may be nominated by a Club multiple times, but may be selected as Council Honor Dancer(s) only ONCE.
- If a Club nominates dancer(s) who have been selected as the Council Honor Dancer(s) with another partner, the dancer(s) are excluded from the voting process, but are to be recognized as their Club’s nominee(s).
- Clubs may nominate dancer(s) including, but not limited to, dancers, callers, prompters, cuers, leaders, etc.
- All nominations must be received by the Council Secretary at the November Council Meeting for selection the following January.
- State Corp requires notification of our selection in January of each year.
- Type or computer print the Nomination Form and Write-up. Because the nominations are read to the judges, the reader will do a better job presenting the nominations if the Form can be easily read.
- An original form is not necessary. Facsimiles will be accepted as long as all the information from the Nomination Form is included.
- Quantifying your answers as much as possible makes it easier for the judges to compare one nominee to another.
Secretary – 5 years (1975, 1982, 1985, 1986, 1990) is better than
Secretary – 1975, 1982, 1985, 1986, 1990 is better than
Secretary – many years, is better than
Another example for the statement Service at Club Level:
(Kitchen, Greeters, Clean-up, Decorate, etc.):
Kitchen – 2 years; Greeters – 1 year; Decorate – 3 years; Clean-up – 2 years is better than
Kitchen/Greeters/Clean-up/Decorate is better than
All the above
(if the reader does not read the words in parenthesis, the statement is out of context when read).
- The Write Up about the nominee is a narrative statement that may include information that did not fit on the form. This item is worth up to 5 points in the scoring. By not including a Write Up, points are being thrown away.
- Keep sentences short and to the point. Avoid run-on sentences. Long sentences are difficult for the reader to read and are difficult for the judges to follow because they are listening to it rather than seeing it.
- Fill in every item on the Nomination Form. Items should not be left blank. If data is not available for an item, put None or Not Applicable.
- Abbreviations should not be used without first using the full name of the item being abbreviated. The judges may not understand your abbreviations if no explanation is given. Example: Miami Valley Dance Council (MVDC).
- Use proper grammar and spelling. When words sound the same, consult a dictionary for correct usage. Also use a dictionary when you are not sure about spelling. Nominee(s) should not look bad because the right words are not used or words are misspelled. One common problem is the use of ‘there’ vs. ‘their’ vs. they’re’.
- The Nomination Form should not be filled with information not pertinent to the award. The award is about dancers and their service to, and support of, the recreational dance activity. It does not matter how many children they have, what church they go to, or that they have been a Mason for 20 years.
- Staple multiple page nominations together to insure that a page is not lost.
- The judges are the members of the Miami Valley Dance Council Executive Board.
- The judging process will take place after the January Executive Board Meeting.
- The Awards Chair will announce the selection at the Honor Dance in March.
- The nominations are read to the judges by the Awards Chair.
- Any Executive Board member that has been selected by a Council Club as their nominee will be excused from the selection process.
- The Council will provide the judges with the Selection Criteria (Judging) Form.
- Nominees will be evaluated in each column in separate rows.
- All nominees are to be reviewed prior to column totals being recorded.
- When all nominees have been evaluated in each category, the scores will be added and recorded in the Total column.
- The nominee(s) with the highest score from all judges’ scores will be the Council Honor Dancer(s).
- In case of tie, the nominee with the highest score from all the judge’s scores will be the Council Honor Dancer(s).
- The Council will pay the registration fees to the Ohio State Convention for the current year.
- An information sheet will be prepared, framed, and mounted on the wall at the Michael Solomon Pavilion.
- Copies of the information sheet will be distributed to local Clubs and State Corp.
- Current year Council Honor Dancer(s) from all Councils in Ohio who are wearing their honor badges will be admitted free to Club dances for one year.
- The Council will provide MVDC badge(s) with name(s) and bar stating: ‘year’ Honor Dancer(s). Awards Chair should inquire with recipients about how their name(s) should appear on their badge(s).